Job Description

Job Posting

Asset Manager

General Purpose:

The Asset Management team focuses on the long-term stewardship of Homeport’s tax credit affordable rental housing portfolio. Asset Management looks for physical, financial, and support opportunities to positively impact the properties including coordination among partners. The Asset Manager role ensures that asset management systems and processes are implemented in conformity with best business practices as established by the Director of Asset Management, and to monitor and report portfolio results to the Director of Asset Management.

Essential Duties and Responsibilities:

• Analyze monthly and annual property operating results including verifying accuracy of property operating statements and monthly/quarterly budget to actual variance reports; review, monitor and analyze physical and economic occupancy, accounts receivable, and maintenance work order status.
• Extracts critical information from financial and partnership documents for tracking and reporting on real estate portfolio to Director of Asset Management.
• Identifies and researches opportunities to improve operating efficiencies, adopt best practices, and improve profitability across portfolio.
• Act as primary liaison with regional supervisors of the management companies to ensure and document compliance with expectations developed for each company including collections, vacancies, and maintenance.
• Coordinate, monitor and ensure compliance with HOME, City Code, ODOD, HDAP, AHP, HUD, REAC, OHFA and investor requirements to monitor and ensure correction of any violation within acceptable timeframes including resolution and filing of any related documents.
• Monitor occupancy, delinquencies, vacancies and “make ready” units for HOMEPORT’s portfolio for review by Director of Asset Management.
• Identify issues or trends indicating deterioration in property performance.
• Routinely visit properties and report findings of material significance to Director of Asset Management.
• Coordinate initial lease up of new units with the applicable Construction Department personnel and Property Manager; ensure accurate and timely transition of utilities; coordinate completion of punch lists and warranty issues with the applicable Construction Department personnel.
• Monitor and ensure Section 42 compliance, including occasionally conducting internal audits of resident files to ensure tenant, documentation, and file retention compliance.
• Coordinate with Resident Services, Housing Advisory, and Resource Development Departments and Property Management Companies on Resident Service Programs.
• Assist in the implementation of the Lease Option Program as needed.
• Assists in the coordination of due diligence process on dispositions/refinancing activity, including legal, financial, and physical reviews.

· Ensure that Deal Books are up to date with established policies and guidelines.

Desired Minimum Qualifications:

Education and Experience

High School Diploma or Equivalent required. Preferred High School Diploma plus some college.

A minimum 3-5 years of experience in Financial Analysis required. Property Management, Asset Management, or related experience a plus.

Necessary Knowledge, Skills and Abilities

• Excellent analytical and research skills.
• Knowledge of accounting and finance principles.
• Ability to work both independently and in a team environment.
• Strong ability to communicate with diverse partners both orally and in writing; to follow complex instructions; to maintain trust and confidentiality, to manage and meet deadlines.
• Strong decision-making skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of Yardi software a plus.
• Demonstrated interest in mission-based organizations.
• Interest in professional development that may require travel for training opportunities.

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