Job Description
Intermediate School Secretary-Maize South Intermediate School Our secretary provides assistance to the building staff, students, parents, and public to ensure efficient and effective operation of the building. This position primarily follows with school calendar with a few additional weeks of responsibility.
A Day in the Life: - Operates and maintains office equipment and machines, including but not limited to door buzzer, computers, adding machines, copy machine, laminating, intercom, paper shredder, district radio, and telephone to improve the operation of the office and building.
- Communicates with students, parents, community and staff to ensure accurate giving/receiving of information, frequently utilizing online communication, newsletters, auto dialer, Blackboard, and daily bulletins.
- Completes reports and related paperwork necessary for the efficient operation of programs and to comply with building and district policies.
- Maintains, updates, and files student records, including but not limited to grades, grade cards, enrollment, attendance, discipline, transfer and withdrawal to comply with district, state, and federal guidelines.
- Updates and maintains forms to be used by the building staff, students, and parents.
- Maintains building calendar of events/meetings to ensure efficient operation of the building.
- Participates in professional development to ensure proficiency of job skills.
- Inputs data for staff and students into district software program for accurate record keeping.
- Admits and greets visitors and directs them to the appropriate location for the safe operation of the building.
- Assists with supervision of student aides and students in detention to ensure smooth operation of the office and proper students supervision.
- Provides clerical support to administrative staff to ensure efficiency in their job functions.
- Maintains confidentiality as appropriate in order to comply with district, state and federal laws.
- Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the office and building.
- Administers prescribed medications and covers health room when nurse is unavailable.
- Attends and assists with one-stop enrollment in order to enroll new students.
- Compiles summer school information to assist with summer school enrollment.
- Assists with organizing volunteer breakfast and other special activities in order to show appreciation.
- Assists with finding coverage for lunch duty, and recess as well as substitute teachers for the purpose of student safety and efficient operation of the school.
Profile of a Successful Candidate - Has basic computer and office skills.
- People skills are important, as well as a positive attitude and good oral/written communication.
- Ability to multi-task.
- Ability to work well with others.
- Has a high school diploma.
- Office experience is recommended.
- Must have a cleared background check and current TB skin test.
Environment - Can be a stressful mental environment while working with frequent interruptions.
- Generally the job requires 90% sitting and 10% standing/walking.
- Occasional lifting of boxes, as well as carrying, pushing, pulling, stooping, kneeling, and crouching. Fine finger dexterity is used.
Attendance Requirements - Must maintain regular and acceptable attendance/punctuality as required by the Board of Education policies and regulations.
- Must be regularly available and willing to work 40 hours per week, or such other hours as the district determines are necessary or desired.
- FLSA Status: Non-exempt
- Overtime is not permitted unless approved by employee's supervisor. Otherwise, the employee may be subject to discipline, up to and including dismissal.
- Terms of Employment: At Will
Maize Unified School
Job Tags
Summer work,